The mission of the Davidson County Democratic Women is to encourage women to seek elected and appointed public offices, participate in civic, educational and political initiatives, and support the Democratic platform and the party nominees.
Davidson County Democratic Women Bylaws
amended April 2009
NAME: The name of this organization shall be the Davidson County Democratic Women.
MISSION STATEMENT: The mission of the Davidson County Democratic Women is to encourage women to seek elected and appointed public offices, participate in civic, educational and political initiatives, and support the Democratic platform and the party nominees.
Section 1.Any person who is a Democrat is eligible for membership in this organization.
Section 2.The annual dues shall be due and payable on January 1 of each year and, if unpaid, shall be delinquent on March 31 of that year. Dues paid before December 1 shall be deemed dues for that calendar year. Dues paid on or after December 1 shall be credited to the ensuing year.
Section 3.Fiscal year shall be from January 1 through December 31.
Section 4.For the purposes of voting on elective officers of the organization, eligible members shall be those whose dues have been paid for at least sixty (60) days prior to the election.
Section 5.Each member in good standing ,upon request will be given an up-to-date copy of the organization's By-Laws.
ELECTION OF OFFICERS AND DIRECTORS
Section 1.The officers of the organization shall be President, President-Elect, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Membership Secretary. No one may serve as an officer who has not been enrolled in the organization for at least one (1) year prior to her nomination and must be a member in good standing.
Section 2.The president's tenure shall be limited to a one-year term but she is eligible to run again after at least a one-year break in service. Other officers may be re-elected for an additional one-year consecutive term but cannot be elected to that particular office again without a break in service. Except for the Treasurer, which can serve two consecutive terms
Section 3.A slate of the following officers: President-Elect, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Membership Secretary and three (3) Directors shall be presented to the membership by the nominating committee at the October meeting or any social function in lieu thereof. Should for any reason the President-Elect be unable or unwilling to assume the Presidency, the nominating committee shall also present a name for President on the aforesaid slate.
Section 4.The election and installation of officers and three (3) Directors shall be held at the November meeting and nominations may be made from the floor. If there is more than one nominee for any office, said election shall be by standing vote or signed ballot. The term of office of newly elected officers shall begin January 1 following the election and shall end on the following December 31.
Section 5.The organization shall not endorse a candidate nor participate in a primary election.
DUTIES OF THE OFFICERS
Section 1.The President shall preside at all meetings of the organization; schedule regular board meetings; appoint all committees except as otherwise provided herein; appoint special committees when the same are necessary and perform all duties of President.
Section 2.The President-Elect shall perform the duties of the President in the absence or inability to serve, and shall also serve as Newsletter Chairperson. Should the President die, resign or become incapacitated, the President-Elect shall ascend to the office for the remainder of that term and shall also serve their term thereafter. Should the President-Elect die, resign or become incapacitated, the President shall forthwith issue a call in by mail or electronic mail to the membership that an election for that position will be held on a date certain at least thirty (30) days following the issuance of the call.
Section 3.The Vice President shall perform the duties of President should both the President and President-Elect be absent or unable to serve, and shall also serve as Program Chairperson.
Section 4.The Recording Secretary shall keep the minutes of all meetings of the organization, and the meetings of the Board of Directors. All records shall be kept of the organization, except those specifically assigned to others and a roll shall be kept of the membership of the organization.
Section 5.The Corresponding Secretary shall conduct the correspondence of the organization, and send out proper notices of all meetings by mail or electronic mail.
Section 6.The Treasurer shall keep an accurate account of all money received and disbursed, and shall provide sufficient copies of the report at each meeting for members in attendance to peruse. The dues shall be received and forward all such applications to the Membership Secretary. All disbursements shall be by check, and countersigned by the President.
Section 7.The Membership Secretary shall coordinate with the Treasurer on issuance of dues statements, receive from the Treasurer all membership applications, update membership files, prepare and distribute membership cards upon request only and file monthly membership reports with the President and coordinate the duties with the Treasurer.
Section 8.The At-Large Officers shall serve in an advisory capacity, as needed, to all standing committees. Chairs ad hoc committees at the request of the President. Assumes other responsibilities as requested by the President.
Section 9.If an officer consistently neglects for a period of three months the office shall be declared vacant by the Board of Directors.
FUNCTIONS OF THE BOARD
Section 1.The Board of Directors shall consist of the elected Officers, the retiring President and Vice President and three (3) Directors elected from the membership at large.
Section 2.The Board of Directors shall serve as the Executive Committee.
Section 3.The Function of this Board shall be to plan the business of the organization to be presented to the membership for their approval or disapproval, and to transact necessary business between regular meetings and shall meet at least monthly.
Section 4.The Board of Directors shall have the authority to make routine expenditures for ordinary operating expenses.
Section 5.Whenever a vacancy shall occur in any of the offices and except as designated in Article V, Section 2, the Board of Directors shall fill the vacancy. In case of the resignation or inability to serve of a Director elected from the membership at large, the vacancy shall be filled by the membership.
Section 6.A majority of the Board shall constitute a quorum.
Section 7.For issues which the Board of Directors would require resolution before the next scheduled board meeting, the Board is authorized to take votes electronically.
Section 1.The Board of Directors shall establish a schedule of regular meetings of the organization; designate a time and place and must be publicized to the membership at least two weeks in advance of any meeting by mail or electronic mail. A two-thirds vote of the total Board shall be required to cancel any meeting.
Section 2.Twenty-five members shall constitute a quorum.
Section 3.Voting shall be by voice excepting when by a two-thirds vote of members present and voting, a ballot vote is indicated, and when required by Article IV above.
Section 4.The November meeting shall be the annual meeting, at which time election and installation of officers shall take place.
Section 1.The organization shall have the following standing committees: Budget, Bylaws, Membership, Program, Resolutions and Sunshine. The President may appoint ad hoc committees including but not limited to Legislative Reception, Membership Tea, Annual Picnic and Democratic Women's Day.
Section 2.The Chairpersons of said committees and their members shall serve at the pleasure of the President unless otherwise specified herein.
Section 3.Ad hoc committee chairpersons must present plans for any major activity to the Board for approval before any action can be taken.
Section 4.A nominating committee, consisting of seven (7) members shall be elected at the September meeting each year. The President shall appoint one (1) of the elected members to serve as chairperson.
TENNESSEE FEDERATION OF DEMOCRATIC WOMEN
Section 1.This organization shall be a member of the Tennessee Federation of Democratic Women.
Section 2.Each member of the Board of Directors of the organization shall become a delegate to the annual meeting of the Tennessee Federation of Democratic Women. Other delegates shall be elected at the general membership meeting preceding the state federation meeting.
Section 3.The Treasurer shall pay from the organization treasury the annual dues to the Tennessee Federation of Democratic Women by the last day of February of each year.
Section 4.The anticipated expense for the organization's president or designee to attend the state and national federation conventions shall be budgeted each year. Participation in other events and any concomitant expenses shall require Board approval.
DCDW GWEN MCFARLAND PAC
Section 1.Each member of this organization is a member of the DCDW Gwen McFarland PAC.
Section 2.The DCDW Gwen McFarland PAC functions are to financially support Democratic nominees for state and local offices that impact Davidson County and particularly promote women candidates.
Section 3.The DCDW Gwen McFarland PAC board shall consist of five members; four members elected by the PAC membership and one appointed by the presiding President.
Section 4.The DCDW Gwen McFarland PAC board must provide quarterly financial and operational reports to the DCDW board either electronically or a scheduled meeting.
RULES: The rules contained in Robert's Rules of Order, Newly Revised, shall govern the organization in all cases to which they are applicable and are not inconsistent with the By-Laws of the organization.
AUDIT: An annual audit of the books shall be conducted by an audit committee appointed by the President. Final report to be made to the Board of Directors no later than February of the following year.
AMENDMENTS OF THE BY-LAWS: These By-Laws may be amended at any regular meeting provided the amendment/s has been presented at the preceding meeting. A two-thirds vote of the members present and voting shall be required to amend the By-Laws.
DAVIDSON COUNTY DEMOCRATIC WOMEN
Organized March 1954
Organized March 1954
1954 Campbell Brown
1955 Louise Goad
1956 Maude Lynch
1957 Martha Farr
1958 Tennie Hickerson
1959 Anna Belle Clement O’Brien
1960 Joey Ellis
1961 Jewel Ellis
1962 Frank Cheatham
1963 Gerroll Hargis
1964 Harry Cornswet
1965 Anna Jane Notgrass
1966 David Price
1967 Ann Schott
1968 Dr. Pearle Bradley
1969 Rilla Woods
1970 Usan Moseley
1971 Evelyn Ayers
1972 Dr. Gwen McFarland
1973 Jane Eskind
1974 Jean Curran
1975 Inez Crutchfield
1976 Irene Zurla
1977 Ann Deol
1978 Carrie Gentry
1979 Janice Fisher
1980 Kathy Woodall
1981 Luvenia Butler
1982 Ann White
1983 Marian Latham
1984 Carol Crews
1985 Hazel Thomas
1986 Hazel Thomas
1987 Linda Inman
1988 Dr. Faye Lynch
1989 Carolyn Wood
1990 Sara Caldwell
1991 Sara Caldwell
1992 Brenda King
1993 Cindy Odie
1994 Frances F Douglas
1995 Lola Woolridge
1996 Nellie Carter
1997 Gloria Dumas
1998 Jo Gish
1999 Toby Abrams
2000 Perl Murray-Dunn
2001 Sharlyn D Douglas
2002 Carolyn Hunter
2003 Mary Taylor
2004 Dr. Tommie Young
2005 Carole Toler
2006 Dorothy L Grubbs
2007 Dr. Trevor J Holt
2008 Jo Gish
2009 Nancy Potts
2010 Holly Spann
2011 Lynda Jones
2012 Kathy Chambers
2013 Marisa Richmond
2014 Mary Linden Salter
2015 Sheryl Guinn